Every vehicle in your fleet with photos, capacity, per-day-of-week rates, availability calendar, maintenance notes. 2 vehicles on Free, 10 on Pro, 25 on Growth, 100 on Scale. Production-live today across every tier.
The owner-operator playbook for fleet management is a Google Sheet with 8 rows and 20 columns: VIN, year, make, model, capacity, base rate, mileage, inspection date, insurance expiration, driver assignment. It works for a 3-vehicle fleet. It breaks the moment a fourth vehicle shows up, or the moment you need to quote a trip against a specific vehicle’s rate card at 11 PM on a Friday.
The spreadsheet also doesn’t talk to anything else. Your quote widget asks the client to pick a “vehicle type” from a hard-coded dropdown. Your contracts have the vehicle name typed in by hand. Your dispatcher looks at the sheet, then the Google Calendar, then the booking inbox, before saying yes to a new quote.
Stretch fleet management is the shared vehicle layer under every other module. One vehicle record — photos, capacity, per-day rate, insurance expiration, maintenance log — drives the quote widget dropdown, the auto-quote math, the contract template substitution, the dispatch board slot, the vendor portal’s subcontract-vehicle match. Edit the rate once; it propagates everywhere.
Each vehicle has: name, year/make/model, VIN, capacity, photos (interior + exterior + amenities), description, service type (party-bus, limo, sprinter, charter, etc.). Photos surface on the quote widget, the public fleet page and the contract template.
Base hourly rate, minimum hours, additional hourly rate past the minimum, per-mile rate, fuel surcharge %, gratuity %. The exact pricing model vendor24 uses — proven across millions of dollars of UC bookings. Enter once; quote widget auto-calculates.
Prom Saturday is $600/hr; Tuesday airport run is $220/hr. Pro tier unlocks per-day-of-week rate overrides. Widget respects the trip date and quotes correctly without a dispatcher’s intervention.
See every vehicle’s month on a grid. Confirmed trips (green), tentative holds (yellow), maintenance blocks (red). Click any date for the trip detail. One-screen fleet occupancy view.
Insurance expiration + state inspection expiration per vehicle. Dashboard flag at 60/30/7 days out. Auto-pause the vehicle on expiration day until renewed cert uploaded — same engine as the vendor portal.
Freeform maintenance log per vehicle. Date, mileage, description, cost. Searchable across the fleet (“which coach had the tire replaced last quarter?”). Not a full fleet-management module — but enough for the usual oil-change / tire-swap record.
No surprises, no “contact sales for pricing.” Everything in the stack has a price tag on the box.
Fleet management ships on every tier — Free gets 2 vehicles, Pro ($99/mo) raises to 10, Growth ($189/mo) to 25, Scale ($489/mo) to 100, Enterprise unlimited. Per-day-of-week rates and the full availability calendar unlock at Pro. Everything else is live on the Free tier — start there.
| Capability | Free | Pro | Growth | Scale | Enterprise |
|---|---|---|---|---|---|
| Vehicles in fleet | 2 | 10 | 25 | 100 | Unlimited |
| Photos per vehicle | 3 | 12 | 25 | 50 | Unlimited |
| Base pricing engine | ✓ | ✓ | ✓ | ✓ | ✓ |
| Insurance expiry tracking | ✓ | ✓ | ✓ | ✓ | ✓ |
| Maintenance notes | ✓ | ✓ | ✓ | ✓ | ✓ |
| Per-day-of-week rates | — | ✓ | ✓ | ✓ | ✓ |
| Availability calendar view | — | ✓ | ✓ | ✓ | ✓ |
| Public fleet page auto-build | — | ✓ | ✓ | ✓ | ✓ |
| Vendor vehicles in the pool | — | — | ✓ | ✓ | ✓ |
Spin up a tenant in 60 seconds. Try the free tier first — upgrade only when you need the feature on this page.